Case Study 1: Neetek designs a future-proof Structured Voice/Data Cabling infrastructure for a high-growth biotech firm

INDUSTRY: Biotech
CLIENT DESCRIPTION: A VC backed company specializing in neurology, immunology and human genetics
NEETEK SOLUTIONS DEPLOYED: Structured Cabling Design

Overview

In the lifecycle of a company one of the most important initiatives to support the move is Structured Cabling Design. If you ever have seen a cord run across the floor creating a mess of wires in the office this is the result of not implementing Structured Cabling.

Structured Cabling Design is similar to the plumbing in your house as it plays an integral role, however it is not visible.

Structured Cabling is the most critical part of a voice / video / data network and the foundation of any business.  It is the infrastructure of copper and fiber wiring that is discreetly placed  in the office walls, ceilings, and floors. It is a comprehensive and organized structure designed to support change and growth in a company. A point-to-point system can get complicated as new endpoints are added and bandwidth utilization grows, cables and wires are connected via centralized patch panels, trunks, and related wire management systems creating a logical infrastructure that is clear and easy to identify.

The cables and wires connect computers, phones, conference room devices, copiers, wireless access points, and power the voice, video, and data networks.  Without  structured cabling network capability is inhibited. 

Several issues can arise if the infrastructure is not designed correctly from the very beginning.

One example supporting the above issue involved a situation with our client, a VC backed  biotech company relocating to a new office space to accommodate their rapid growth. After vetting multiple proposals from so-called structured cabling “experts,” the client contacted Neetek due to our reputation in the industry  for a peer review of the  proposals.  Upon review, two things became evident.

  • The proposals were superficial and lacked the detail required for a properly designed Structured Cabling system to be effective.
  • The budget lacked relevant analytics necessary to complete a proper review as it lacked crucial details.

Based on the inadequate proposal we predicted the requirements would not be satisfied and ultimately lead to a failed project:  Move-in date / First Day of Business (“FDOB”).

Solution and Approach

Structured Cabling Design is a team sport.  It’s not just an IT initiative but requires a complex collaboration between IT, the architects who are designing the space, and the general contractor (“GC”) who oversees mechanical, electrical, and plumbing (“MEP”).  Not having a tightly orchestrated IT collaboration across architects, GC, and MEP could result in the following problems

  1. Building permits can be denied
  2. Specified conduits for electricity and data can be underestimated
  3. Budget overruns in getting to FDOB
  4. Disruptive and expensive work in the offices after FDOB to correct all of the above

To mitigate these problems and ensure a future-proof infrastructure, the Neetek team deployed a 3-phased approach.

Phase 1: Discovery and Requirements Gathering

Through a series of stakeholder meetings with the collaborators (architects, MEP, etc.) and requirements gathering with the IT director, Neetek’s focus in Phase 1 was to produce a tight set of deliverables including:

  • Power requirements for the permit set
  • Conduit and pathway for the General Contractor bit
  • Budgets for structured cabling and equipment
  • Server room specifications

Phase 2: RFP Administration and Vendor Selection

With Phase 1 complete, Neetek created additional drawings for structured cabling design and construction then issued a detailed RFP with these two items to get bids from structured cabling installers. Neetek was responsible for vetting specifications and ultimately selecting a vendor.

Phase 3: Vendor Onboarding and Project Management

With the final vendor selected, Neetek was responsible for their onboarding as well as project management for the execution and coordination of all the other collaborators.

Across these 3 phases, it was vital for Neetek to ensure key dates and dependencies were being met including the ceiling inspection date. Think of it this way: once the ceilings are closed, there is no more cable. All these deadlines must be met to ensure a successful move-in day.

Results

In addition to being on-time and on-budget with clear and transparent communication to all stakeholders, Neetek has designed a solid Structured Voice/Data Cabling infrastructure that delivers predictable performance, system flexibility, minimized downtime and outage protection. Most importantly, our client has a future-proof system that can support increased demand as they enter their next phase of growth.